Eagle Scout Info
PLANNING AN EAGLE PROJECT
Upon attaining Life rank, the scout receives a Leadership Service Project Workbook and Instructions for Eagle Scout Candidates that give detailed instructions on the Eagle project rules and earning the Eagle rank. Prior to reaching the Life rank, scouts and their parents often have questions about the details and specifics regarding the path to attaining the Eagle rank. This overview is meant to answer some of these questions by creating a summary of the process.
1. Schedule and Attend a Life to Eagle Seminar. A copy of the slides handed out at the seminar is included at the bottom of this page.
2. Obtain a spiral bound paper notebook and a Binder with plastic sleeves.
-The spiral notebook is used as an ongoing time log for your hours spent planning and completing the project. In this notebook you should keep tract of all telephone calls, time you interact with people, and description of what took place by making a brief listing of the date, minutes spent and a description of each event entered.
-All other materials and info related to the eagle project should be kept together in the binder, including the Eagle project workbook, project write-up, photographs, receipts, business cards, and correspondence.
3. Estimate 12 or more months to complete the project.
-All aspects of the eagle project must be completed while a Life scout and prior to your 18th birthday.
-Only the Eagle Board of Review may be completed after turning 18.
4. Identify a service project that will meet the requirements of the Eagle Scout service Project.
-A great way to gather ideas for a project is to assist other Life scouts with their Eagle projects.
-Speak with the Adult Leaders in the troop, charitable organizations in the area, churches, and various public entities like schools, village board, park district to get ideas.
5. Meet with the troops Eagle Coach (identified by the scoutmaster) to identify the best idea.
-Most scouts reject several of their initial project ideas after investigating them, but retain the planning log in your spiral notebook regarding time spent on them and use the same log for the multiple Eagle project plans.
6. Meet with the individual representing the Benefiting Organization to discuss their needs and determine their willingness to sponsor your project.
7. Create a detailed written proposal for your Eagle Project, and then meet with the Benefiting Organization representative to present an discuss the proposal.
-The proposal should be on typing paper, not on the Eagle Workbook.
-You should make it clear in your proposal that you would be the individual to direct the project
-Include the tangible benefit to the sponsoring organization
-The scope of the project should be large enough to demonstrate leadership
-Include the number of workers you will need and how you plan to recruit them
-Include project materials and how obtained
-Include tools needed and how obtained
-Include project costs, duration, and potential safety concerns, and other potential challenges that may occur and how to deal with them.
-Include photos, maps, or construction drawings if appropriate
-Include a time line showing basic steps to complete the project
8. Obtain the Benefiting Organization signature and scoutmaster signature in your Eagle Workbook.
-Request a letter on the organization stationary from the Benefiting Organization representative indicating they have both reviewed and accept your proposal dependant on the approval of your troop committee and District Eagle Advisor.
9. Present your project to the troop’s eagle project review committee.
-The Eagle Committee review takes about one hour and involves an oral presentation by the scout, a paper review of the project proposal (provide 4 copies), and questions/suggestions/revisions from the committee.
-Be on time for all meetings; wear a dress uniform at all meetings involving your Eagle project.
-Arrange a second Eagle Committee meeting after a rewrite if a revision was requested. Get the committee chairman’s signature on your Eagle workbook. Most projects will take two or more weeks to get a final committee approval and committee signature.
-The committee discourages projects that heavily involve the scout’s parent or money
-The committee discourages projects that involve too few volunteers/workers
-The committee encourages projects that involve the troop scouts and troop leaders
-Encourages a scout that does independent research on his project
-Discourages the use of power tools
-Discourages a project that is too large or too small in scope.
10. Get a District Eagle Advisor assigned to you by calling 847-670-7009 (Russ Talbot).
-You may request a specific advisor if you have a preference.
-Show him your project proposal, and obtain his signature on your workbook.
11. Start work on the project.
-Only planning may be done prior to this point.
-Examples of planning include: talking with organizations, experts, reference librarians, parents, relatives, friends, potential volunteers or donors, reading, making drawings or times schedules, creating the project presentation, checking prices, references, availability of supplies, volunteers. Taking photos.
-Examples of work on the project that cannot be done prior to this stage include buying materials, transporting materials, gathering material, scheduling volunteers, accepting donations.
12. Create a volunteer time log/sign in/sign out sheet during the work phase of the project.
-You may send each volunteer a letter listing total hours donated to your project to document their volunteer hours and thank them.
13. Keep track of the monetary cost of your project and the supplies donated.
-As one donates an item to you, present them with 2 copies of a thank you letter before accepting the donation. Fill out the blanks in the form letter and ask them to sign both. They would retain one copy and you would keep the other for your binder.
Dear _______________________________, Month, Day, Year
Thank you for your donation to assist my Eagle service project of ________________________________________________________________.
Your donation of ________________________________________________________________________________________________________
has a value of $_______________________________________________________________ and is greatly appreciated.
Eagle Scout Candidate
Pathway to Adventure Council
Boy Scout Troop 29
14. Assign a volunteer the job of taking pictures and/or videos of the project as it progresses.
-Photos are an essential part of the final workbook.
-The Video can be played during your Eagle Ceremony as an added enhancement.
-The role of photographer is often a good job for a family member.
15. Obtain an adult volunteer for each aspect of the project that requires non-family volunteers. As the eagle project represents a scouting activity, the work phase of the project requires adult presence at all times.
16. Call the District Eagle advisor when there is any change in the project from the written proposal or if there is any unusual circumstance that develops as it is carried out.
17. Contact the Benefiting Organization Representative at the end of the project and request a letter confirming the project has been completed in an acceptable manner.
18. Consider giving the local newspaper a press release and photograph pertaining to you project.
19. Type the Eagle Project report.
-Include photos, receipts, flyers, notes, drawings, newspaper clippings and other memorabilia.
- Place it in the Eagle Binder and separate the materials with dividers into the sections: Application packet, project proposal, project report, supporting materials, pictures, records, newspaper articles.
-Label all photographs.
20. Complete the Eagle Workbook and obtain required signatures.
-Notify the district Eagle Advisor when you have reached this stage.
21. After the eagle service project and 21+ merit badges are completed, distribute six blank letters of recommendation.
-First ask the individuals if they are comfortable giving you a positive recommendation.
-Let them know you will never see their recommendation which will be kept in confidence.
-Include a stamped envelope addressed to your Eagle Advisor and the Letter of Recommendation form.
-Request they complete and mail the form that same day.
-Call them within 2 days to confirm they mailed the letter, and to thank them for doing so.
-Some scouts obtain more than six LOR, but understand that Eagle Advisors will then delay the BOR until the six letters from people you have listed on the application are received.
-The Eagle Advisor will contact the scout when all LOR are received, then arrange the Eagle Board of Review with the troop advancement committee and troop committee chair..
Example of a personal time log in spiral notebook:
Date Duration Activity
2/1/07 30 min Internet research on CFC project
3/1/07 10 min Phone Call to SM re project ideas
4/1/07 45 min trip to walk creek site
Example of Volunteer time log in Project Write-up:
Date Person Time of Arrival Time of Departure
5/1/07 L. Bean 10 AM 1 PM
5/3/07 R. Smith 11 AM 2 PM
5/3/07 T. Ryan 2 PM 4 PM
Example of Time Line in the Project Presentation
Day Activity # Volunteers Est Time/person Total Volunteer Hours
1-AM Power Hose Deck 1 1 Hour 1 Hr
1-PM Scrape Siding 4 4 Hours 16 Hr
2-AM Buy and Mix Paint 2 2 Hr 4 Hr
2-PM Paint Siding 4 3 Hr 12 Hr
3-Am Paint Siding 4 3 Hr 12 Hr
3-PM Paint Trim 4 3 Hr 12 Hr
PLANNING THE EAGLE COURT OF HONOR
It is the tradition in Troop 29 for the parent to plan and execute the Court of Honor for his Eagle Scout with the assistance of the troop. The Troop Committee has available a number of flags, banners, plaques, several samples of different ceremonies, and supplies to assist the process.
The time line is as follows:
Set a date for the Court of Honor between one and six months after the Eagle Board of Review.
As soon as possible reserve location and their hospitality room, coffee maker, podium, loudspeaker, linens, seating, tables and TV/VCR
If the Order of the Arrow is participating, make contact with them as quickly as possible to determine their availability.
Reserve the Council Historic flags.
Buy stationery at scout shop
Pick up Troop supplies, candles, flags from Committee Chair.
Invite scoutmaster to participate in ceremony and verify availability.
Invite Eagle Advisor to participate in ceremony and verify availability.
Invite special guest/s to a speak in the ceremony
Invite the Sponsoring Organization representative to the ceremony.
If food is planned, contact a caterer and determine menu.
Print invitations with map and RSVP to family, friends, troop members.
Mail invitations one month prior to event
Notify Advancement Committee one month prior to buy/order award, pins and trophy.
Review ceremony options and select one from the available ones in the troops material packet or from online ceremonies, or from book or eagle ceremonies.
Order Cake one week prior to event
Print program and participants script.
Gather items for brag table to display.
Day before event, decorate room with banners and table linens.
Verify timing of caterer.
Parents participate as guests in there